Administrative Assistant Apprentice – Apprentice Contract

Are you interested in working in a Luxurious Hotel? Then this is for you!

Le Riviera Marriott Hotel la Porte de Monaco is looking for an Apprentice Administrative Assistant !

If you are about the hospitality industry; if you want to work in an environment where you will be recognized, respected and empowered, then you found the right place!
Become part of our team and be ready for a memorable journey with us !!

POSITION SUMMARY

The Apprentice Administrative Assistant in charge of Corporate Social Responsibility supports the General Manager and facilitates his/her duties, handling correspondence drafting, preparing meeting minutes, and drafting response letters to clients. He/She manages the company’s incoming mail and distributes it to the relevant departments. He/She is also responsible for the Corporate Social and Environmental Responsibility aspects, such as relationships with partner charities, actions in favor of environmental protection, organizing potential internal events, and ensuring communication within and outside the hotel regarding these initiatives.

SPECIFIC MISSIONS

• Administrative Management:
  • Prepares, drafts, and distributes the minutes of meetings held by the General Manager to the relevant stakeholders;
  • Manages incoming and outgoing correspondence, records the date of receipt on each item, and distributes correspondence to the appropriate departments;
  • Prepares letters, emails, memoranda, presentations, spreadsheets, and databases for the General Manager;
  • Handles incoming calls for the General Manager in his absence and takes messages;
  • Prepares and processes purchase orders for all departments;
  • Provides administrative follow-up for the different departments;
  • Oversees brand internal audits as well as legal and environmental audits;
  • Ensures follow-up on guest feedback and manages the allocation of rewards to the employees mentioned;
  • Represents Management during duty shifts on certain weekends to ensure the smooth operation of the property.
• Corporate Social and Environmental Responsibility:
  • Stays continuously informed about environmental legislation to propose corrective or innovative actions within the company;
  • Acts as an active member of the Business Council France;
  • Coordinates the company’s CSR efforts and, where possible, shares these with partner hotels;
  • Proposes, plans, organizes, and executes internal and/or external actions or events in support of charities or environmental protection;
  • Implements and monitors the property’s CSR policy (environment, social, ethics, governance);
  • Leads a CSR action plan in collaboration with departments (waste sorting, energy savings, responsible purchasing, staff awareness);
  • Organizes internal awareness initiatives: environment days, training sessions, eco-responsible challenges;
  • Produces CSR reporting, annual reviews, and documentation linked to labels or certifications (Green Key, ISO, etc.);
  • Ensures regulatory monitoring and promotes best practices in sustainable development and responsible hospitality.
• Procedures and Standards:
  • Safeguards the security and confidentiality of client and colleague information;
  • Maintains confidentiality of company equipment and data;
  • Complies with all company and/or departmental procedures.
• Communication:
  • Addresses colleagues and clients using clear, appropriate, and professional language;
  • Assists colleagues and ensures their clear understanding of tasks;
  • Communicates with colleagues about service needs or incidents discreetly, away from guest areas;
• Human Resources
  • Establishes and maintains an open and efficient working relationship with all team members;
  • Utilizes all training tools to ensure proper training and onboarding of new associates and monitors follow-up;
  • Contributes to strict compliance with payroll budget and ensures overall management of vacation balances, in collaboration with HR and Finance;
  • Conducts annual performance reviews for all employees under his/her responsibility, ensuring timely completion and goal-setting for each team member;
  • Ensures completion of all mandatory internal training and Marriott International virtual training for self and team;
  • Ensures that hotel and/or group standards and procedures are consistently applied, and that any disciplinary measures are documented and compliant with company and/or group policies and regulations;
  • “Leads by example” and conveys the company’s vision and values by promoting and applying them:
    • Putting people first
    • Pursuing excellence
    • Embracing change
    • Acting with integrity
    • Serving our world
• REQUIRED SKILLS
  • Professional demeanor
  • Client relations
  • Decision-making skills
  • Leadership
  • Strong communication abilities
  • Rigor and attention to detail
  • Responsiveness
  • Organizational skills

This job description is not exhaustive and may be subject to modifications or additional responsibilities.

Offer details: 

Status: Apprentice – HCR Collective Agreement – Niveau I, Echelon 1
Probation period: 45 days of actual work in the company (according to French labor law)
Remuneration: In accordance with the legal apprenticeship scale, ranging from €1,004.82 to €1,766.92 gross per month, depending on age and year of the contract (as of January 1, 2025).

Other advantages :

A food allowance isallocated according to the guaranteed minimum, under reserve to fulfill the conditions set by the legal and contractual provisions in place.
Annual Vacations :	25 days (in proportion of the time of presence).
Bank Holidays Guaranteed :	7 bank holidays per year.
Seniority bonus :	Seniority bonus after 5 year within the property.
Marriott Explore Rate :	As you are a Marriott Associate, you will be eligible to the Explore Rates discounts within all the group properties according availability.
Public transports :	Reimbursement of public transports upon presentation of a valid ticket up to 80%.
Laundry :	You are eligible to dry-clean your uniform or working clothes.
Mutuality :	You will benefit from the compulsory health insurance and its complementary mutual as soon as you join the company.  You will therefore be able to add your partner and your children.
Intérressement:	You are eligible, on a pro-rata basis according to your actual presence time, for the profit-sharing scheme, which aims to involve employees in the improvement of the company’s performance in terms of results and business development.
Participation:	You are also eligible, on a pro-rata basis according to your actual presence time, for the statutory profit participation scheme, which is intended to allow employees to share in the company’s results.

Be M otivated
Be A wesome
Be R espectful
Be R emarkable
Be I nventive
Be O pen-minded
Be T houghful
Be T rustworthy

Be part of our Team !

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.