Who we are:

Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work™.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.

Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.

Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact. Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram.

Who you are:

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Patent Administration Intern who will provide administrative and operational support to the European Intellectual Property team while gaining hands-on experience in patent administration. If you love working at the intersection of legal administration and technology, and are keen to join an industry leader — we would love to hear from you!

What you’ll do:

As a Patent Administration Intern, your key area of responsibility will be supporting the European Intellectual Property team in managing Geotab’s growing European patent portfolio. You will assist with document management, patent records maintenance in the IP management system (Anaqua), docket coordination, and monitoring correspondence with external law firms and patent offices. You will also help prepare reports and administrative summaries, perform data entry and quality checks, and contribute to ad hoc administrative projects and process improvements.

To be successful in this role you will be a detail-oriented and organized self-starter with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously. In addition, the successful candidate will bring a genuine interest in intellectual property or legal administration and the adaptability to quickly learn new software platforms within a collaborative global team environment.

How you’ll make an impact:

Support the administration of European and International patent matters throughout the patent lifecycle.
Assist with maintaining accurate patent records in the IP management system (Anaqua).
Prepare, organize and upload patent-related documentation.
Monitor correspondence from external law firms and patent offices.
Assist with filing and organizing electronic records and documentation.
Help prepare reports, spreadsheets and administrative summaries.
Perform data entry and quality checks to ensure portfolio accuracy.
Assist the Intellectual Property European team with ad hoc administrative projects and process improvements.
Assist with tracking deadlines and maintaining accurate docket information.
Work closely with and receive direct mentorship and day-to-day coordination from the European Patent Paralegal.

What you’ll bring to this role:

Currently enrolled in or recently graduated from a Vocational Education and Training (FP) programme (e.g., Administration and Finance or Executive/Management Assistance) or a Bachelor’s degree in Business Administration, Law, Office Administration, International Business, or a related discipline; students or graduates of the Industrial Property Administration (Paralegal) Course offered by the EOI and the Spanish Patent and Trademark Office (OEPM) are encouraged to apply.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills in English.
Good knowledge of Microsoft Office (Excel, Word, Outlook).
Ability to manage multiple administrative tasks and meet deadlines.
Comfortable learning new software and technology platforms.
Strong analytical and problem-solving skills.
Ability to work independently while collaborating within a global team.

If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.

Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.

How we work:

At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!

We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at [email protected]. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to read our Privacy Notice.