Description

Position at MABSTOA

Department: Facilities Department, Buses, MABSTOA

Location: 25 Jamaica Avenue, New York, NY 11207

Position Title: Budget Utility, Emerging Talent Intern

Hourly Rate: $19.00 (Undergraduate)

OVERVIEW OF DEPARTMENT:

Facilities oversees the maintenance of the bus depots. Our department is responsible for handling the payroll of 400-line supervisors and hourly employees. We also handle the operating and capital budgets for the Facilities Department which includes overseeing the vendors that are contracted out to assist with building and equipment repairs. This group reviews and audits all electricity, natural gas and water bills for 37 locations.

RESPONSIBILITIES:

Interns will assist with:

The intern will call the sick line first thing in the morning and send out emails to the managers so that we know which line supervisors and hourly employees called in sick.
All natural gas, water and oil invoices must be downloaded every month so that we can keep a permanent copy of each invoice for all 83 gas and 37 water accounts.
Must audit 7 locations utility usage and compare the depot meter readings to the monthly invoices and check for discrepancies.
Assist manager overseeing Compressed Natural Gas invoices by keeping a log of monthly renewable energy credits.
Download overtime data for each week, work with timekeepers to address any missing job numbers, total all line supervisor and hourly overtime for each location for the weekly overtime report.
Create job number reports for each division so that management can understand what overtime was used for.
Create a report for all employees that worked a high number of overtime so that management can see if someone is making too much money and nearing the salary cap.
Review all invoices charged to Facilities operating budget. Make sure that invoices have been charged to the correct agency with the department and identify the location and responsibility code.

PROJECTS:

Assist with the auditing of all electricity, natural gas and water bills for 37 locations.
Work with director of Budget to pull overtime data and compile weekly overtime reports.
Assist with the download and review all invoices charged to Facilities, audit the invoices and ensure they are charged to the correct agency and location.
Help with reports showing vendor usage.

REQUIRED QUALIFICATIONS:

Proficiency in Microsoft Office Suite is a must.
The candidate should possess organizational, analytical and communication skills.
The candidate should be able to work well under pressure and prioritize tasks effectively.
The candidate should have a keen eye for detail and be able to work independently while being an active team player.

REQUIRED EDUCATION:

Matriculated in an undergraduate program in good standing with at least 2.5 GPA
Major(s) Preferred: Accounting, Business Management, or related field.

All applicants must be authorized to work in the United States at the time of application. Students’ transcript must be submitted.

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

Budget Utility – Emerging Talent Intern

Metropolitan Transportation Authority

Compensation Overview

Description